Effective date: 01 July 2026
Last updated: 27 july 2026

Green Guide LLP (“Green Guide”, “we”, “us” or “our”) respects your privacy and is committed to handling personal information responsibly and transparently.

This Privacy Policy explains how we collect, use, store, share, and protect personal data when you:

• visit www.greenguidellp.in;
• contact us or submit an enquiry;
• register for a program, event, workshop, or field experience;
• represent a school, organisation, partner, or service provider;
• apply to work with us as a subject matter expert, educator, naturalist, mentor, facilitator, employee, or volunteer; or
• otherwise interact with Green Guide.

By using our website or voluntarily providing information to us, you acknowledge the practices described in this Privacy Policy.

1. About Green Guide

Green Guide LLP develops experiential learning programs that connect learners with ecology, biodiversity, nature, communities, subject matter experts, and real-world environments.

For privacy-related matters, Green Guide LLP acts as the entity responsible for determining why and how personal data is processed.

Registered or principal office:
Mysore

Email: connect(at)greenguidellp.in
Telephone: +91 88617 50735

2. Personal Data We May Collect

The information we collect depends on how you interact with us.

A. Information provided through the website

We may collect:

• name;
• email address;
• telephone number;
• city, state, or country;
• name of school, institution, company, or organisation;
• role or designation;
• details included in enquiry or contact forms;
• program or partnership interests; and
• communications exchanged with us.

B. Program and event information

When a person registers for or participates in a Green Guide program, we may collect:

• participant’s name and age;
• school, grade, class, or institution;
• parent, guardian, teacher, or emergency-contact details;
• attendance and participation records;
• travel, accommodation, meal, or logistical preferences;
• consent and declaration forms;
• photographs, videos, audio recordings, written work, field observations, or project submissions; and
• feedback provided by participants, parents, teachers, or partner institutions.

C. Health, accessibility, and safety information

For residential programs, field visits, travel, or physically active experiences, we may request information that is reasonably necessary for safety, such as:

• allergies;
• dietary requirements;
• accessibility requirements;
• medical conditions relevant to participation;
• medication or emergency instructions; and
• emergency contact information.

We seek to collect only information necessary to plan and safely conduct the program.

D. Information from subject matter experts and partners

When you apply to collaborate with Green Guide, we may collect:

• professional qualifications;
• employment or organisational details;
• areas of expertise;
• biography and professional profile;
• references;
• photographs;
• identification or verification information;
• bank or payment details;
• tax information; and
• availability and engagement history.

E. Technical information

When you use our website, certain information may be collected automatically, including:

• Internet Protocol address;
• browser and device type;
• operating system;
• approximate location derived from the IP address;
• pages visited;
• referral source;
• date and time of access;
• website interaction and performance information; and
• cookie or similar technology identifiers.

3. How We Collect Personal Data

We may collect personal data:

• directly from you;
• from a parent or lawful guardian;
• from a school, teacher, institution, employer, or authorised coordinator;
• through website forms;
• through email, telephone, WhatsApp, or other communication channels;
• through registration and consent forms;
• during programs, workshops, field visits, or events;
• through feedback forms and surveys;
• through authorised service providers; and
• through cookies and website analytics tools including but not limited to – Google Analytics, contact forms, WhatsApp, embedded YouTube, Google Maps, Meta Pixel, payment gateway, newsletter platform, etc.

Where a school or organisation provides participant information to us, it is responsible for ensuring that it has the authority to share that information.

4. How We Use Personal Data

We may use personal data to:

• respond to enquiries;
• provide information about Green Guide programs and services;
• develop proposals and program schedules;
• process registrations and participation requests;
• communicate with schools, parents, teachers, participants, experts, and partners;
• organise transport, accommodation, meals, permits, entry tickets, and logistics;
• ensure participant safety and respond to emergencies;
• deliver experiential-learning activities;
• maintain attendance and participation records;
• issue certificates, reports, or acknowledgements;
• manage subject matter experts, facilitators, employees, vendors, and partners;
• process invoices, fees, reimbursements, and payments;
• improve our website, programs, services, and learning materials;
• collect feedback and measure program outcomes;
• maintain records required for operational, accounting, tax, contractual, or legal purposes;
• protect our systems, participants, employees, and property;
• prevent misuse, fraud, or unlawful activity;
• communicate relevant future programs where permitted; and
• comply with applicable law or lawful requests from authorities.

We will not use personal data for a purpose that is materially unrelated to the purpose for which it was collected without providing appropriate notice or obtaining consent where required.

5. Consent and Other Grounds for Processing

Where consent is required, we will seek consent that is specific, informed, unambiguous, and capable of being withdrawn.

You may withdraw consent by contacting us using the details provided in this Policy. Withdrawal will not affect processing already lawfully completed before the withdrawal.

Certain information may still need to be retained or processed where necessary to:

• perform an agreement or provide a requested service;
• protect the safety of a participant;
• comply with law;
• resolve a dispute;
• prevent fraud or misuse; or
• establish, exercise, or defend legal claims.

6. Children’s Personal Data

Many Green Guide programs may involve school students and children.

We do not knowingly request a child to independently provide personal data through the website without appropriate involvement from a parent, lawful guardian, school, or authorised adult.

Where legally required, we will obtain verifiable consent from a parent or lawful guardian before processing a child’s personal data. India’s data-protection framework includes specific obligations relating to children’s data and parental consent.

Information about children will be collected only to the extent reasonably necessary for:

• registration;
• participation;
• safety and emergency management;
• communication with authorised adults;
• educational activities;
• attendance and certification;
• approved documentation of the program; and
• compliance with contractual or legal requirements.

We do not intend to undertake behavioural monitoring of children or use children’s data for targeted advertising.

Parents or lawful guardians may contact us to request access, correction, withdrawal of consent, or deletion, subject to applicable legal and operational requirements.

7. Photographs, Videos, and Student Work

During Green Guide programs, photographs, videos, audio recordings, student reflections, artwork, project work, or field observations may be created.

We may use such material for:

• documenting the program;
• sharing updates with the participating school or organisation;
• educational reports;
• internal training and quality review;
• Green Guide’s website;
• brochures and presentations;
• social-media channels;
• newsletters; and
• legitimate promotional communication.

Where an identifiable child is featured, we will obtain appropriate permission from the parent, guardian, school, or authorised institution, as applicable.

Where practical, Green Guide may use group photographs, non-identifying images, first names only, anonymised work, or de-identified information.

Consent for promotional use of photographs or videos may be withdrawn for future use by contacting us. We may not be able to remove content already printed, lawfully published, shared by third parties, or included in completed archival materials.

8. Cookies and Analytics

Our website may use cookies or similar technologies to:

• enable essential website functions;
• remember user preferences;
• understand how visitors use the website;
• measure website traffic and performance;
• identify technical problems; and
• improve content and usability.

Some cookies may be placed by third-party services used on our website, such as analytics, embedded maps, video platforms, security tools, social-media integrations, or website-hosting providers.

You can manage or block cookies through your browser settings. Blocking certain cookies may affect website functionality.

Where required, we will provide a cookie-consent mechanism before placing non-essential cookies.

9. Sharing of Personal Data

We may share personal data only where reasonably necessary with:

• participating schools and institutions;
• parents, guardians, teachers, and authorised coordinators;
• Green Guide employees, facilitators, mentors, and subject matter experts;
• accommodation providers;
• transport operators;
• food and catering providers;
• travel, ticketing, and event partners;
• forest, heritage, museum, or venue authorities;
• insurers and emergency-service providers;
• payment processors, banks, and accounting providers;
• website hosting, email, cloud-storage, analytics, and information-technology providers;
• professional advisers, auditors, accountants, and legal counsel;
• government, regulatory, law-enforcement, or judicial authorities where legally required; and
• a successor entity in the event of a merger, restructuring, transfer, or sale of business assets.

We do not sell personal data.

Service providers are expected to process information only for the agreed purpose and to apply reasonable confidentiality and security measures.

10. International Data Transfers

Some technology, cloud-hosting, email, analytics, or communication service providers may process or store information outside India.

Where personal data is transferred internationally, we will take reasonable measures to ensure that the transfer is permitted under applicable law and that appropriate safeguards are used.

11. Data Retention

We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, including:

• completion of the program or service;
• participant safety and incident management;
• academic or participation records;
• communication and relationship management;
• accounting, taxation, and audit requirements;
• contractual obligations;
• dispute resolution;
• safeguarding records;
• legal compliance; and
• establishment or defence of legal claims.

Retention periods may vary depending on the type and sensitivity of the information.

When personal data is no longer required, we will take reasonable steps to delete, anonymise, or securely dispose of it.

12. Data Security

We use reasonable administrative, technical, and organisational safeguards designed to protect personal data against:

• unauthorised access;
• loss;
• misuse;
• alteration;
• disclosure; and
• destruction.

These measures may include access restrictions, password controls, secure storage, limited internal access, confidentiality requirements, backups, and review of service providers.

However, no website, electronic transmission, cloud service, or storage system can be guaranteed to be completely secure.

13. Data Breaches

Where a personal-data breach occurs, Green Guide will assess the incident, take appropriate containment and corrective measures, and provide notifications where required under applicable law.

The DPDP Act requires reasonable security safeguards and provides for notification to affected individuals and the Data Protection Board in the prescribed manner.

14. Your Rights

Subject to applicable law, you may have the right to:

• obtain information about the personal data we process;
• request access to your personal data;
• request correction or completion of inaccurate information;
• request deletion or erasure of personal data;
• withdraw consent;
• nominate another person to exercise rights in certain circumstances;
• submit a grievance;
• object to or restrict certain processing where applicable; and
• lodge a complaint with the appropriate authority.

To exercise a right, contact us at [privacy@greenguidellp.in].

We may need to verify your identity or authority before processing the request. A parent, guardian, school, or authorised representative may be required to provide proof of authority when making a request concerning a child or another individual.

15. Marketing Communications

We may send information about relevant Green Guide programs, events, workshops, or partnerships where:

• you have requested such information;
• you have consented to receive it; or
• communication is otherwise permitted by law.

You may opt out of promotional communication at any time by:

• using the unsubscribe option provided;
• replying with an opt-out request; or
• contacting us at [email address].

You may still receive essential operational communication relating to an active enquiry, registration, program, payment, safety matter, or contractual relationship.

16. Third-Party Websites

Our website may contain links to websites, platforms, maps, videos, booking services, or social-media pages operated by third parties.

Green Guide is not responsible for the privacy practices, content, security, or availability of those third-party services. Visitors should review the relevant third party’s privacy policy before submitting personal information.

17. Grievance Officer and Contact Details

Questions, concerns, complaints, or requests concerning personal data may be addressed to:

Grievance Officer: M R Rajaram
Designation: partner
Green Guide LLP
Address: Mysore
Email: connect(at)greenguidellp.in
Telephone: +91 88617 50735

We will acknowledge and address grievances within a reasonable period and in accordance with applicable law.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• changes in our programs or services;
• changes in website technology;
• changes in service providers;
• operational requirements; or
• amendments to applicable law.

The updated version will be published on this page with a revised “Last updated” date.

Where a change materially affects how we use personal data, we may provide additional notice or seek consent where required.

19. Governing Law

This Privacy Policy is governed by the laws of India.

Any dispute relating to this Privacy Policy will be subject to the jurisdiction of the competent courts at Mysuru, Karnataka, subject to rights and remedies available under applicable data-protection law.